JOB SUMMARY
The purpose of this position is to perform a variety of administrative functions which includes budget administration, staff advisory analysis, daily technical operations, and general administrative support for the Installation Fleet Readiness program.
DUTIES AND RESPONSIBILITIES
Performs a variety of technical work involved in the study, analysis, evaluation, development or improvement of managerial policies, practices, methods and procedures as assigned. Reviews and processes financial documents to ensure proper cost center, authorized approval, appropriate account numbers, and all supporting documents are submitted in a timely manner to the Installation and or Region Accounting Office. Reviews financial statements to ensure accuracy of account balances and compliance with current policies and procedures during month end. Reviews capital improvement and maintenance projects to ensure completion, sufficient cash is restricted, all work is appropriately invoiced and the value of the projects is properly entered into SAP and captured for depreciation. Conducts detailed financial forecast reviews and other related studies designed to improve the effectiveness of management support functions keeping director/deputy informed of trends, etc. Advises the Fleet Readiness Director of processes requiring new or substantially modified work methods, procedures, systems, structures, etc., due to mission and function changes, regulatory directives, resource guidance, technological advances, efficiency proposals, and similar changes. Develops and presents resulting proposals which represent significant departures from established work practices, methods, processes or procedures. Prepares and briefs analytical findings, recommendations, and program management. Participates in management surveys which typically encompass major segments of Fleet Readiness operations. Applies various techniques in analyzing and processing financial and organizational trends, work methods, Fleet Readiness program evaluation, and record management. Evaluates the validity and practicability of work methods and standards, impact of higher headquarters requirements on program operations, financial stability and or structures and develops data to support the most efficient organization. Prepares preliminary reports recommending more economical and efficient alternatives and finalizes reports. Responsible for coordinating and preparing annual budget submission, special project request, equipment, grants, and etc., for the continued operation of the Fleet Readiness program. Revises the original budget submittal in accordance with changes required by higher authority. Responsible for the property records for the Installation to include all APF and NAF property. Oversight of proper procurement and disposal of all equipment according to established regional and CNIC policies to include transfer, disposal, and disposition through the DRMO process. Coordinating and preparing audit report responses, explaining program deficiencies, and disclosing problem areas of significant complexity for director/deputy director review. Works closely with individual responsible for audit and outside oversight, Fleet Readiness staff, and Division Heads. Responsible for the administration of the Fleet Readiness TASO program to include SAAR submissions, trouble tickets, credit card machines, point of sale, CYMS, REC TRAC, and other related IT issues. Perform other duties as assigned.
QUALIFICATIONS REQUIRED
A Bachelor’s Degree in Financial Management or related field is preferred, but maybe substituted with experience.
Must possess a minimum of two (2) years financial management experience with two (2) years specialized experience directly related to Fleet and Family Readiness operations that demonstrates the ability to apply principles, methods, and techniques used in financial management which includes but is not limited to budgeting, double entry accounting, fixed assets, resale, monthly reconciliation, and financial management reporting with an automated accounting system.
KNOWLEDGE, SKILLS, AND ABILITIES
A) Knowledge and skill in use of AIMS/SAP automated accounting system is strongly preferred.
B) Ability to develop, apply, and adjust complex appropriated fund and non-appropriated fund financial plans and policies to attain Fleet Readiness program objectives.
C) Incumbent must possess excellent communication skills, must possess fluent command of the English language, understand and use proper grammar and be able to communicate clearly and effectively to all levels of the organization, both verbally and in writing.
D) Incumbent must be able to use basic computer software such as: Microsoft Word, Excel, and Power Point, and have a working knowledge of automated property management system(s).
E) Must have a working knowledge of IT systems as it related to supporting Fleet Readiness programs and coordination with the Installation CIO/N6 Office.
F) Knowledge of Fleet Readiness policies and standards including safety, environmental and fire prevention regulations and practices.
G) Must be skilled in customer service techniques, tact, and good judgement.
H) Knowledge of agency management procedures and general business practices related to management and utilization of government facilities.
I) Skills in developing directives, instructions, and procedures concerning the execution of Fleet Readiness programs; conducting inspections and audits to identify program efficiencies; determining the impact of repairs, improvements, or other corrective measures; and coordinating and scheduling or implementing the work with other organizational activities.
J) Knowledge of agency cost and funding control procedures and skill in the maintenance and control of expenditures to assure limitations are observed.
CONDITIONS OF EMPLOYMENT
This position may be designated ALPHA personnel for inclement weather or in the interest of national security and may be required to report for work when other employees are excused. Incumbent must possess a valid driver’s license. Travel to other facilities is required within the normal scope of duties. This is a noncritical sensitive position requiring a security clearance up to and including SECRET. Satisfactorily complete all background checks to include National Agency Check with Written Inquiries (NACI).
TRAVEL REQUIRED
Travel may be required up to 25% or less.
RELOCATION
Authorized
OTHER INFORMATION
**Return rights for current employees must be negotiated with the losing command. Candidates not associated with DOD/DON are ineligible for return rights. Some positions have special requirements. Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable). Selectee may be required to complete a one (1) year probationary period. Participation in the Direct Deposit/Electronic Fund Transfer is required. Salary is commensurate with experience and/or education. Selectees initially recruited from the United States or who are already on a Transportation Agreement will be entitled to transportation and moving costs for themselves and their family members. Household goods may be shipped and a housing allowance is paid to cover monthly housing and utility costs. Compensation includes base pay, a Post Allowance which is a non-taxable (federal) allowance based on the Japanese yen rate exchange, and a Living Quarters Allowance sufficient to pay for a housing unit within close proximity of the Naval base. You may also ship and/or store your household goods. These and other benefits are available to those personnel hired on an overseas transportation agreement. 3 The Department of the Navy (DON) is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MWR_Recruitment@fe.navy.mil to ensure proper consideration is given.
HOW YOU WILL BE EVALUATED
Using the qualifications of the positions, as predetermined Ranking and Rating Criteria of knowledge, skills, and abilities will be used for each application.
BENEFITS
All benefits offered (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan). You can review our benefits at: https://www.navymwr.org/resources/hr
HOW TO APPLY
Interested applicants can submit all required documents to: CNRJ NAF Human Resources Office, Building 1559, in Room 225. Or send via email to: MWR_RECRUITMENT@fe.navy.mil Or mail to: Commander Navy Region Japan NAF Human Resource Office (N941) PSC 473 Box 12 FPO AP 96349-0001 Please direct inquiries to: MWR_RECRUITMENT@fe.navy.mil
REQUIRED DOCUMENTS
- Resume
- OF-306 (Declaration for Federal Employment / Must be signed in ink and dated within the opening and closing date of this vacancy announcement)
- Proof of Education (transcripts/copy of degree(s)/certification(s)
- If claiming Veteran’s Preference, a legible copy of DD-214 (page 4).
- If you are a current federal employee, please submit your most recent Personnel Action Report (PAR) or SF-50
AGENCY CONTACT INFO
Commander Navy Region Japan NAF Human Resources Office (N941) Commander, Navy Installation Command PSC 473 Box 12 Tel: 011-81-46-816-5446 FPO AP 96349-0001 Email: MWR_RECRUITMENT@fe.navy.mil
WHAT TO EXPECT NEXT
Please ensure that your application/resume contains all the information requested in the vacancy announcement. If your resume or application does not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job. Applications received after the closing date will not be considered. If selected for an interview, applicants can expect to be contacted 1-3 weeks after the interview with a position offer or notification of non-selection.
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